These policies, terms and conditions apply to all attendees of the event. We know it's not the most interesting page on this website, but it's one of the most important page we've got. This page contains the following chapters;
Reffurence is a registered Netherlands Nonprofit Organization with organization number 86974661. See more on the website of the Netherlands Chamber of Commerce. All the revenues made during the event will be entirely used in equipement or services to improve the next edition or given to charity.
This page was last updated on 05-Apr-2024.
Reffurence is portrait as a professional event of social, respectful and open-minded members of the furry community and those who are interested in our event. To limit the number of misunderstandings about what kind of behaviour is generally acceptable and required during our event, you are expected to follow these rules.
Also keep in mind that these rules are applicable during the entire period in time of the event, including early arrival and late departure and moments outside of the venue, but still during the event period. These rules and conditions apply to all attendees, dealers, volunteers, staff-members and/or guests.
We have a clear policy of “YES means YES”: do not pursue other people sexually or otherwise unless you have Unambiguous Consent (i.e. you're in a relationship together) from them. This also includes the clear policy of “NO means NO”. If someone asks you to stop, then stop and do what is asked from you. If you are asked to leave them alone, then leave.
There is nothing more important than your health. If there is a medical emergency or risk thereof, please remove your fursuit as soon as possible, no matter when or where you are, please contact the hotel front desk or the Reffurence safety team immediately. The emergency phone number is printed on the badge.
Use common sense in public areas. Any item of clothing, apparel, or similar items which are likely to bring the event and/or fandom into disrepute must not be worn in public. If you have to ask or think twice about doing something in public, take it to your room.
More information, specific to the commercial activities, is mentioned under the "Rules for Commerce" on this page.
All attendees agree with the contents of this waiver when registering / checking-in at the actual convention.
Reffurence is responsible for the processing of personal data as shown in this privacy policy.
Reffurence processes your personal data because you make use of our services and/or because you provide them to us yourself. Below is an overview of the personal data we process:
Reffurence processes your personal information for the following purposes:
Reffurence takes responsibility based on automated processing on matters that can have (significant) consequences for people. This concerns decisions that are taken by computer programs or systems, without involving a person (for example an employee of Reffurence). Reffurence does not use any computer programs or systems in order to make decisions involving persons.
Reffurence does not store your personal data for longer than is strictly necessary to realize the purposes for which your data is collected. We use the following retention periods for the following (categories) of personal data: a maximum of 1 year after the event. However, some data which is necessarily to ensure that the previous billings remain correct, will be encrypted into our database.
Reffurence does not sell your data to third parties and only provides it if this is necessary for the execution of our agreement with you or to comply with a legal obligation. (i.e. the hotel venue.) We conclude a processor agreement with companies that process your data on our behalf to ensure the same level of stewards and confidentiality of your data. Reffurence remains responsible for these processing operations.
Reffurence only uses technical, functional and analytical cookies that do not infringe on your privacy. Reffurence does not make use of any marketing cookies.
A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit this website. The cookies we use are necessary for the technical functioning of the website and your ease of use. They ensure that the website works properly and, for example, remember your preferred settings. We can also optimize our website with this. You can opt out of cookies by setting your internet browser so that it no longer stores cookies. In addition, you can also delete all information that has previously been stored via the settings of your browser.
You always have the right to accept or decline certain cookies. When you first visit our website, you are asked to accept our various types of cookies.
You may also adjust your browser settings so that it accepts or declines these cookies. If you choose to decline all cookies, then you can still use our website, but we cannot guarantee that all of the website's functionality will work or that you will have access to all parts of our website. Since the procedure for declining cookies varies from browser to browser, it is best if you consult your browser menu.
For the correct functionality of our website, please allow the placement of the 'essential' cookies. If you do not accept those it is highly possible that our registration and booking system will not allow you to register for the event.
- table -
You have the right to view, correct or delete your personal data. You can do this yourself via the personal settings of your account. In addition, you have the right to withdraw your consent to the data processing or to object to the processing of your personal data by our company and you have the right to data portability.
This means that you can submit a request to us to send the personal data we have about you in a computer file to you or another organization mentioned by you. If you would like to exercise your right to object and/or right to data portability or if you have other questions/comments about data processing, please send a specified request to refferic@reffurence.com.
To ensure that the request for access has been made by you, we ask you to enclose a copy of your proof of identity with the request. Make your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and Citizen Service Number (In Dutch: BSN) black in this copy. This is to protect your privacy.
Reffurence will respond to your request as soon as possible, but in any case within four weeks. Reffurence would also like to point out that you have the option to file a complaint with the national supervisory authority, the Dutch Data Protection Authority.
Reffurence takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact us via board@reffurence.com.
Our website and/or service does not intend to collect data about website visitors who are younger than 18 years old. However, we cannot guarantee with a 100% certainty whether a visitor is older than 18. We therefore recommend that parents be involved in the online activities of their children, in order to prevent data about children being collected without parental consent. If you are convinced that we have collected personal data about a minor without that permission, please contact us at refferic@reffurence.com and we will delete this information.
Reffurence follows the following statement:
Organizing events focused in particular on the artistic and community side of the subculture focused on anthropomorphism and all subcultures associated with it (directly and indirectly) with the aim of using the proceeds to support organizations that are committed to animal welfare through making monetary donations.
The financial year statement will be released after 2024 has been closed.
As a non-profit organisation, Reffurence is fully depended on the revenue of the ticket-sales, merchandise, sponsorships and donations. The means of fundraising for Reffurence are;
The purpose of this policy is to protect the interests of Reffurence. In the regular course of business, staffmembers and volunteers of Reffurence may have the opportunity to advance their own personal interests with or against the interests of Reffurence. Acting in such a manner is unacceptable and any party who acts outside of Reffurence’s best interest may be subject to disciplinary action.
All staffmembers and volunteers are required to sign this waiver when signing up when their professional relationship with Reffurence starts.
Staffmember - any person who is employed by or part of the board of Reffurence in a part or full-time capacity and in accordance with the labor laws of the Netherlands.
Volunteer - any person who is temporarily hired by Reffurence as a volunteer during the time of the event in a part or full-time capacity and in accordance with the labor laws of the Netherlands.
Financial investor - The interest that any individual may have in the monetary transactions of Reffurence. In particular, any interest that could have a direct bearing on the financial gain/loss of the said individual.
Every staffmember and volunteer of Reffurence is obligated to disclose any known or potential conflicts of interest as soon as they arise. Failure to do so could result in termination of employment.
When a possible conflict of interest arises, the board of directors will collect all of the pertinent information and may question any concerned parties. If the board determines that a conflict exists, steps will be taken to address the conflict. If no conflict exists, the inquiry may be documented but no further action will be taken.
When an actual conflict of interest is found, any transactions that may have been affected will be reviewed retroactively. Affected parties both within and outside of the business, including shareholders, directors, employees, and contractors will be notified. An investigation will also be conducted by the board of directors to determine the extent of the conflict and the intentions of the parties involved.
If the conflict in question involves a member or members of the board of directors, such a member will be excused from the deliberations.
As all conflicts of interest will be reviewed on a case-by-case basis, a review may result in disciplinary action. The board of directors has full discretion to deem what disciplinary action is both fitting and necessary, including suspension and/or termination of employment.
Every staffmember and volunteer understands the procedure for conflicts of interest with Reffurence, including their duty to disclose any known or potential conflicts.
Furthermore, the staffmembers and volunteers agree to abide by the procedures outlined in this policy for the duration of their professional relationship with Reffurence.
This policy sets out the broad principles for voluntary involvement in Reffurence. It is of relevance to all within Reffurence, including volunteers, staff, members, and those elected or appointed to positions of responsibility.
All staff members and volunteers are required to sign a volunteers-agreement, on which all the information is specified, when signing up when their professional relationship with Reffurence starts.
Reffurence acknowledges that volunteers contribute in many ways, that their contribution is unique and that volunteering can benefit users of services, staff, the event and the volunteers themselves.
Reffurence values the contribution made by volunteers and is committed to involving volunteers in appropriate positions and in ways which are encouraging, supportive and which develop volunteering. Reffurence recognizes its responsibility to arrange its volunteering efficiently and sensitively so that the valuable gift of the volunteer's time is best used to the mutual advantage of all concerned.
Volunteers are people who are, unpaid (or reimbursed for their expenses) and of their own free will, contribute their time, energy and skills to benefit the community.
Volunteering is a legitimate and crucial activity that is supported and encouraged by Reffurence and is not intended to be a substitute for paid employment. The volunteer role is a gift relationship, binding only in honour, trust and mutual understanding. No enforceable obligation, contractual or otherwise, can be imposed on volunteers to attend, give or be set a minimum amount of time to carry out the tasks involved in their voluntary activity. Likewise Reffurence cannot be compelled to provide either regular tasks, payment or other benefit for any activity undertaken by the volunteer.
Although volunteers offer time freely and willingly without binding obligation, there is a presumption of mutual support and reliability. Reciprocal expectations are acknowledged – both of what Reffurence expects of volunteers and what volunteers expect of Reffurence.
All volunteers will have a nominated member of staff or volunteer to offer guidance and advice to help the volunteer carry out tasks effectively. Volunteers will be informed of who to contact to receive support and supervision.
Volunteering opportunities will be widely promoted in ways that makes them accessible to all members of the community.
New volunteers will be properly inducted into the Reffurence team.
Volunteers will be properly briefed about the activities to be undertaken and given all the necessary information to enable them to perform with confidence.
Reffurence recognizes that the reimbursement of expenses incurred in traveling to and from the place of volunteering or in the course of volunteering is important from an equal opportunities point of view. This is necessary to ensure that all individuals have access to voluntary opportunities.
Reffurence's liability insurance policies include the activities of volunteers and liability towards them. Reffurence does not insure the volunteer's personal possessions against loss or damage.
Reffurence will advise the volunteer on its confidentiality policy and procedures, where relevant. This would include those relating to personal information held by Reffurence relating to the volunteer.