Pricing

The rules of registration

Reffurence is a private event, that uses a specific system in order to allow for as much chance of participating in our event as possible. Where the hotel tickets are limited and quite popular, the day tickets are also available. It is a possibility that due to rules and regulations there is a maximum capacity on the number of tickets available.

Below this wall of text is a table, which shows you all the costs per person. Might be worth to check that one out!

To register for the event, you will need an account on our website. Accounts from previous years can be used again and if you don’t have one already, it is highly recommended to create one before the registration for the event opens to speed up the registration process.

Reffurence uses a staged-registration process on which you are allowed as much time as possible, with the most freedom as possible in order to register for the event. It is explained in more detail on this page. There is also a fully calculated table below, where you can see the costs each per individual attendee. Daytickets and sponsor pack upgrades will be processed after the first wave of room registrations.

Quick Links

How our system works

First step is to register yourself at our online registration system. ALL attendees (hotel, daytickets, sponsorpacks, etc.) should have an account and be fully known before being able to register.
Second moment in time is the start of the pre-registration, which has a large timeperiod before the actual registration deadline;

The room host will create a virtual room. This virtual room can be created when selecting one of the available room times which correspond to the actual venue rooms. After creating the virtual rooms, the room host can request invite links for the people you want to invite in your room.

Single Sleepers are also able to register for a virtual room, however, there won't be any invite links available since it's an one-person room.

At this point, no orders are placed and no invoices are created. A virtual room does not guarantee you being registered for our event, it just combines all the people that want to sleep together with their early arrival, late departure and sponsorpack wishes.
Third moment is the "day of registration", where all the attendees in a virtual rooms will be able to register when the registration will be opened. After opening, all the attendees in a virtual room are able to transfer the virtual room (and the corresponding preferences) into the ordering process. All the entries, after the maximum capacity has been reached, will automatically placed onto the waiting list.

Fourth moment is the closing of the registrations. After the registrations are closed and all the rooms are allocated and 'not fully filled rooms' are merged with rooms that are also not completely filled. The registration staff checks if all allocations were valid and are correctly inserted into the registration system.
Fifth moment is the moment where you receive the invoice in your mailbox. After which you are expected to pay the full amount at once, or choose the option to pay with 2 installments.
Special sales will then be opened for sale, trough our online registration system.

Daytickets will be made available for purchase and have to be paid in full when finishing the purchasing order.

Upgrading your sponsor packages and/or items will be made available for purchase and have to be paid in full when finishing the purchase order.
After completion and verification by the registration team. Only when everyone in the room has paid their outstanding payments in full, the tickets with the corresponding QR-codes for the event will be emailed to all attendees.

Reffurence will begin and hopefully everyone will have a great time!

Price table, per attendee Check out every single option!

2-person room / Twin Sleeper

Type of Ticket Early
Excl 9% VAT
Late
Excl 9% VAT
Room
Excl 9% VAT
Incl Tourist Tax
Sponsor Conticket
Excl 21% VAT
Subtotal
per attendee
excl VAT
Total
per attendee
incl VAT
Twin Sleeper
Twin Sleeper
Sponsorpack 1

one-time
Twin Sleeper
Sponsorpack 2

one-time
Twin Sleeper
Early arrival
2 pers
1 pers
2 pers
1 pers
2 pers
1 pers
Twin Sleeper
Early arrival
Sponsorpack 1
2 pers
1 pers

one-time
2 pers
1 pers
2 pers
1 pers
Twin Sleeper
Early arrival
Sponsorpack 2
2 pers
1 pers

one-time
2 pers
1 pers
2 pers
1 pers
Twin Sleeper
Late departure
2 pers
1 pers
2 pers
1 pers
2 pers
1 pers
Twin Sleeper
Late departure
Sponsorpack 1
2 pers
1 pers

one-time
2 pers
1 pers
2 pers
1 pers
Twin Sleeper
Late departure
Sponsorpack 2
2 pers
1 pers

one-time
2 pers
1 pers
2 pers
1 pers
Twin Sleeper
Early arrival
Late departure
2 pers
1 pers
2 pers
1 pers
2 pers
1 pers
2 pers
1 pers
Twin Sleeper
Early arrival
Late departure
Sponsorpack 1
2 pers
1 pers
2 pers
1 pers

one-time
2 pers
1 pers
2 pers
1 pers
Twin Sleeper
Early arrival
Late departure
Sponsorpack 2
2 pers
1 pers
2 pers
1 pers

one-time
2 pers
1 pers
2 pers
1 pers

1-person room / Single Sleeper

Type of Ticket Early
Excl 9% VAT
Late
Excl 9% VAT
Room
Excl 9% VAT
Incl Tourist Tax
Sponsor Conticket
Excl 21% VAT
Subtotal
per attendee
excl VAT
Total
per attendee
incl VAT
Single Sleeper
Single Sleeper
Sponsorpack 1

one-time
Single Sleeper
Sponsorpack 2

one-time
Single Sleeper
Early arrival
Single Sleeper
Early arrival
Sponsorpack 1

one-time
Single Sleeper
Early arrival
Sponsorpack 2

one-time
Single Sleeper
Late departure
Single Sleeper
Late departure
Sponsorpack 1

one-time
Single Sleeper
Late departure
Sponsorpack 2

one-time
Single Sleeper
Early arrival
Late departure
Single Sleeper
Early arrival
Late departure
Sponsorpack 1

one-time
Single Sleeper
Early arrival
Late departure
Sponsorpack 2

one-time

Daytickets

Type of Ticket Early
Excl 9% VAT
Late
Excl 9% VAT
Room
Excl 9% VAT
Incl Tourist Tax
Sponsor Conticket
Excl 21% VAT
Subtotal
per attendee
excl VAT
Total
per attendee
incl VAT
Dayticket Thursday
per day
Dayticket Thursday
Sponsorpack 1

one-time

per day
Dayticket Thursday
Sponsorpack 2

one-time

per day
Dayticket Friday
per day
Dayticket Friday
Sponsorpack 1

one-time

per day
Dayticket Friday
Sponsorpack 2

one-time

per day
Dayticket Saturday
per day
Dayticket Saturday
Sponsorpack 1

one-time

per day
Dayticket Saturday
Sponsorpack 2

one-time

per day
Dayticket Sunday
per day
Dayticket Sunday
Sponsorpack 1

one-time

per day
Dayticket Sunday
Sponsorpack 2

one-time

per day
Fullweek ticket
Fullweek ticket
Sponsorpack 1

one-time
Fullweek ticket
Sponsorpack 2

one-time

Additional Information

  1. Tourist tax
    Tourist tax is already included in your residential confee, there is no need to pay the tourist tax separately at the venue.
  2. Administrative costs
    Administrative costs are not included in this pricing table, because they are based upon the payment method of your choosing.
  3. Pricing and currency exchange rate
    Prices are stated in EUR, all transactions will be charged in EUR and Reffurence has no influence in the currency exchange rate.

Twin Sleeper Early & Late

At the Twin Sleepers, early arrival and late departures are divided by the number of persons that are making use of that particular option. Therefore, in the table, with the twin sleeper calculation, some prices consist out of a price based on '1 person' and a price based on '2 persons'.

At Reffurence all the attendees stay in the room that they use for their main days, thus allowing attendees to stay in their own rooms without the necessity to move their belongings during the convention.

Pricing Plans Get your daytickets Did we really convince you already?

Dayticket Thursday

23,59

50 tickets

Dayticket Friday

45,38

50 tickets

Dayticket Saturday

45,38

50 tickets

Dayticket Sunday

23,59

50 tickets

Additional information about daytickets Daytickets Don't wanna come the whole week?

Purchasing

Online

Daytickets are to be bought via de online registration system, which accepts the following (digital) payment options; Master Card, Visa, Discover and American Express. Maestro (iDeal, Bancontact), SEPA, SOFORT, Giropay, KBC/CBC, Belfius. We do not accept cash-by-mail, cash-on-site or Paypal. Also, daytickets are to be paid immediately with no option for installements.

Daytickets are only sold online, there will be NO daytickets sold at the door.

The daytickets will only be sold to attendees who are at least 18 years old for the duration of their dayticket.

Attendees who will purchase a full week ticket, receive a discount of 10 EUR on the sum of all daytickets.

Attendees who are not in possession of their original badge anymore and thus require a replacement badge, will have to pay a fee of 15 EUR.

Please note that all transactions will be charged in EUR.

Specific Regulations

Picking up your dayticket

Each day, registration will open at 10:00 - 17:00 CEST. This will allow you to pick up your dayticket. Keep in mind that the badge you will receive from registration could be valid for multiple days.

Validity

Daytickets allow the attendees entrance to Reffurence, after 10:00 CEST until one hour after the last scheduled event of that day. A dayticket does not grant access to the hotelrooms, but it only grant access to the events and the eventrooms.

A dayticket is valid on the before mentioned purchased days, which could be multiple days on one badge.

Restrictions

Daytickets are not allowed to attend residential only events, which will be specifically made known at the entrance to that event.

An attendee with a dayticket is not allowed in hotelrooms of residential attendees.

Daytickets are not transferable to other persons without contacting our registration team first. (registration@reffurence.com)

Sponsor package Evidence of your support

The Researcher Pack

€ 35,-

The Researcher package contains;

  • Collectible (velcro) Patch of the 2023 edition
  • T-shirt
  • Printed, limited edition, Towel
  • Poster
  • Bottle opener
  • Name in the conbook

The Adventurer Pack

€ 69,-

The Adventurer package contains;

  • Collectible (velcro) Patch of the 2023 edition
  • T-shirt
  • Printed, limited edition, Hoodie
  • Printed, limited edition, Towel
  • Poster
  • Bottle opener
  • Bottle / Bidon
  • Name in the conbook
  • Something useful during the convention

Payment options How does it all work? The registration and during the event

Payment methods

Registration

The registration system accepts the following (digital) payment options; Master Card, Visa, Discover and American Express. Maestro (iDeal, Bancontact), SEPA, SOFORT, Giropay, KBC/CBC, Belfius. We do not accept cash-by-mail, cash-on-site or Paypal.

Tokens and merchandise

For on-site sales (i.e. Daytickets, merchandise, etc.), we accept cash (EUR only) along with Visa, V PAY, Mastercard, Maestro, American Express, Discover, Diners Club, or Union Pay logo as well as NFC payments via Google and Apple Pay. The bar tokens that at the Reffurence are only purchasable via card-only payments.

Please note that all transactions will be charged in EUR.

Purchasing goods

The Bar

The bar makes uses of tokens, which can be purchased prior to the event and during the event at the Reffurence stand. More tokens can be purchased at the Reffurence stand by card-only payments.

Dealers Den

In the dealers den it is dependent on the dealer which payment method will be available. This could be cash-only, card or a combination of those. The Reffurence tokens can not be used in the Dealers Den.

Merchandise

Sponsor packages include specific merchandise items, however, generic merchandise items can be purchased at the Reffurence stand. Merchandise can be purchased by cash and card.